Company: GEAPRODUKT d.o.o.
Industry: Company specializing in the sales of fruit and vegetables
Challenge
GEAPRODUKT d.o.o., a family-owned company specializing in the marketing of fresh and processed fruits and vegetables, faced challenges in managing their document workflow. With around 150 employees and multiple locations, the company processed a large volume of inbound and outbound documents daily. Their existing system relied on OCR recognition for invoice processing and barcode scanning for outbound document tracking. However, the transition to a new ERP system, necessitated an integrated and
simplified document processing solution that could seamlessly handle their ERP operations. The primary challenge was finding a solution that was easy to implement and use, ensuring efficiency and accuracy in document processing.
Solution
GEAPRODUKT selected Soluma as their document processing solution due to its ease of implementation and user-friendly experience. The hybrid implementation allowed integration with their ERP system.
The process involved:
- Scanning inbound invoices using Soluma WebScan, which then sent them for OCR recognition. Once processed, invoices were imported into their ERP system, automatically generating received invoices.
- Scanning outbound documents, where Soluma WebScan read barcodes and assigned document names. Automated workflows ensured proper categorization and integration into the ERP system.
Result
The implementation of Soluma significantly improved document processing efficiency and accuracy at GEAPRODUKT.
Key benefits included:
- Streamlined Workflow: Automated scanning, recognition, and categorization reduced manual intervention and processing time.
- Improved Accuracy: The administrative portal provided clear visibility into document processing status, making it easier to detect and resolve errors.
- User-Friendly Interface: End users appreciated the simplicity of scanning and sending documents with minimal effort, enhancing overall adoption and productivity.
- Seamless Integration: The hybrid setup ensured smooth interoperability between Soluma and ERP system.
By implementing solution with Soluma, GEAPRODUKT successfully optimized their document management process, increasing operational efficiency and reducing administrative workload.